Office Administrator- Part Time

Hiring Contact: Gal Potashnick, Director of Outreach

Deadlines: Applications accepted on a rolling basis through Wednesday, February 18th or until position is filled. Candidates to start by March 2026.

Location of Role: Hybrid, based at WMSI’s offices in Littleton, NH at least one day per week.  

About WMSI: White Mountain Science, Inc. (WMSI - pronounced ‘whimsy’), develops and delivers highly engaging STEAM (science, technology, engineering, art, and math) programs with the goal of teaching creative problem solving to students and teachers. 

Job Description:

WMSI is seeking a highly organized, detail-oriented Office Administrator to support day-to-day operations and help keep our programs, partners, and systems running smoothly. The Office Administrator plays a key role in supporting WMSI’s internal operations and external partnerships. The biggest priorities for this new position will be 1) managing WMSI’s donor database and the tasks associated with appeals and stewardship and 2) backend tasks for WMSI’s programs.

This is a hybrid role, with at least one day in the office at 23 Ammonoosuc St in Littleton, NH and a total of 20-25 hours/week.

Salary Range: $18-23/hr, commensurate with experience

Duties Will Include:

• Managing partner and donor contact records

• Managing donor materials and stewardship communications

• Assisting with grant documentation and reporting materials

• Preparing and sending invoices, proposals, and contracts to schools and partners

• Tracking payments, receipts, and expenses using digital systems

• Supporting basic bookkeeping tasks and record keeping

• Scheduling basic maintenance for WMSI’s vehicle fleet.

• Responding to general phone and email inquiries and routing them appropriately

Knowledge, Skills and Abilities:

• Strong organizational skills and attention to detail

• Clear, professional written and verbal communication

• Comfort with spreadsheets and digital tools (Google Workspace required; QuickBooks a plus)

• Ability to manage multiple tasks and deadlines independently

• Friendly, customer-service-oriented approach

Schedule:

• Ideal start date in March 2026

• Hybrid, 20-25 hours per week, at least one day in the office.

• Ability to respond to immediate questions at least 3 days per week.

• Occasional local errands

Perks:

• Paid vacation and sick time 

• Schedule flexibility 

• Opportunity for healthcare and retirement benefits 

• Collaborative and engaging work environment

Physical Exertion Environmental Conditions: 

• Required to sit for extended periods of time, stand frequently, use fine motor skills to operate equipment, and lift and/or move 40 pounds or less.

Final candidates subject to a criminal background and driving record check.

WMSI encourages applications from individuals of all gender identities, ethnicities, nationalities, backgrounds and ages.